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Processing of (personal) data by the entity in charge of the online application process

General information

This data privacy statement refers exclusively to data collected as part of the online application process and is to inform you in accordance with Art. 13 GDPR about how such personal data is handled at our end.

The controller

The controller under applicable data protection law is:
CEEZER Software GmbH
Rosenstr. 16, 10178 Berlin
Commercial register entry number: HRB 234827 B
Registration Court: District Court Berlin-Charlottenburg

Personal data collected as part of the application process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

In particular, the following mandatory data is collected during the process:

- name (first and last names);
- e-mail address; and
- phone number.

The provision of this mandatory data is required for processing your application. Without this information, we cannot process your application or enter into an employment relationship with you.

The following optional data may be provided: 

- LinkedIn profile (optional); and
- channel through which you found us.

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address, picture etc.

The collection of mandatory data is based on our legitimate interest in processing your application according to Art. 6 (1) b) GDPR. The provision of optional data and uploaded documents is based on your consent (Art. 6 (1) a) GDPR), which you can withdraw at any time without affecting the lawfulness of processing based on consent before its withdrawal (Art. 7 (3) GDPR).

Only authorized HR department staff have access to your data during the initial application process. Interviewers (including direct supervisors and department heads/team leads) gain access to your profile only when they are invited to participate in the interview process.

Fundamentals and purposes of processing personal data collected from application documents and during the application process

If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the following specific purposes:

  • - Assessment of your qualifications and suitability for the advertised position;
    - conducting the application process (including interviews and selection procedures); and
    - in case of successful application: preparation of employment contracts and transition to employee data processing.

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purposes mentioned above during the application process.

Our legitimate interest in processing your mandatory application data lies in the efficient conduct of our recruitment process, the assessment of candidate suitability, legal compliance, and the documentation for potential discrimination claims.

Please note: If you are hired, your data will be processed according to separate employee data protection provisions as outlined in our internal employee information.

Legal basis

We process your personal data for the initiation, implementation and execution of a (potential) contract in accordance with Art. 6 para. 1 lit. b GDPR. Additionally, we may process mandatory application data based on our legitimate interest in conducting an efficient recruitment process (Art. 6 (1) f) GDPR). The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied. If you enter into an agreement with us, your data may also be processed in order to fulfil legal obligations pursuant to Art. 6 para. 1 lit. c GDPR, e.g., to meet applicable legal requirements regarding occupational health and safety, immigration law or tax regulation.

Where you grant us an explicit consent to process your data, the legal basis is Art. 6 para. 1 lit. a GDPR.

Duration of Storage

Your data will be stored for a period of six months after the application process has been concluded. After this period, we will delete or anonymize your data (Art. 17 GDPR). In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference. 


We use this anonymized data for statistical analysis based on our legitimate interest in optimizing our recruitment processes (Art. 6 (1) f GDPR) - for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time).

Furthermore, if you grant us your explicit consent, we have the right to store your data for 3 years after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you (Art. 6 (1) a) GDPR). This includes, for example, applications for apprenticeships or internships. You may withdraw this consent at any time (Art. 7 (3) GDPR), which will result in immediate deletion of your data from the Talent Pool. If you withdraw your application, your data will generally be deleted immediately, unless retention is necessary for the establishment, exercise or defense of legal claims (Art. 17 (3) e GDPR).

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment and the expiry of applicable limitation periods (§ 26 BDSG in connection with Art. 6 (1) b) GDPR). In cases where no employment relationship is established, we may store data beyond this period if necessary to defend against potential legal claims.

Disclosure of data to third parties

Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. The processing is based on a data processing agreement between us as the controller and Personio, which ensures compliance with GDPR requirements.

Your data will be accessible to the following recipients:

  • - HR department staff (throughout the process)
    - Direct supervisor for the advertised position (only when invited as interviewer)
    - Department head/team lead (only when invited as interviewer, where applicable)

Data processing takes place exclusively within the European Union. No transfer to third countries outside the EU occurs.

We do not disclose your personal data to other third parties without your explicit consent, unless required by law.

Rights of data subjects

If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 para. 3 of the GDPR.

You also have the right to lodge a complaint with a supervisory authority (article 77 (1) GDPR) if you believe that the processing of your personal data violates the GDPR. The competent supervisory authority is: 

Berliner Beauftragte für Datenschutz und Informationsfreiheit,
Alt-Moabit 59-61,
10555 Berlin, 
Email: mailbox@datenschutz-berlin.de

To assert your rights as a data subject in relation to the data processed during this online application process, please contact our Data Protection Officer: 

Data Protection Officer:

CEEZER`s designated DPO is 
Olga Stepanova, 
ByteLaw Rechtsanwälte, Koch Stepanova Veeck Part mbB, Bockenheimer Landstraße 51-53, 60325 Frankfurt am Main, 
Phone: +49 69 / 153 919190 
Email: stepanova@byte.law

Concluding provisions

We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process. The current version of this statement will always be available on this website. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application. We will inform you of any material changes to this privacy statement that affect your rights as a data subject.

In addition to this data privacy statement, please view our general data privacy statement at https://www.ceezer.earth/privacy-policy.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.